- 4. Compliance and Legal Requirements: Organizations must comply with various employment laws and regulations. The HR database helps in maintaining compliance by storing necessary documents such as employment contracts, tax forms, I-9 verification, and training certifications. It also aids in generating reports for audits, legal inquiries, and government compliance requirements.
- 5. Performance Management and Development: HR databases enable effective performance management by storing performance reviews, goals, and development plans. By tracking employees' progress and providing a historical record of their achievements, the database assists in performance evaluations, identifying training needs, and succession planning.
- 6. Employee Self-Service: Many modern HR databases include self-service portals or employee intranets. These platforms empower employees to access their personal information, update details, view pay stubs, submit leave requests, enroll in benefits, and participate in performance-related activities. Employee self-service streamlines administrative tasks, enhances communication, and improves employee engagement.
- 7. Streamlined HR Processes: By automating routine HR processes, the database increases efficiency and reduces manual workloads. It facilitates workflows such as onboarding, offboarding, time and attendance tracking, leave management, and employee record maintenance. Automation minimizes errors, enhances data accuracy, and frees up HR professionals to focus on strategic initiatives.
Overall, the HR database is vital for effective HR management, providing accurate employee information, supporting decision-making, ensuring compliance, and streamlining HR processes. It enhances organizational efficiency, contributes to workforce productivity, and enables the HR department to play a more strategic role in achieving business objectives. Current database has developed with the collaboration of Department of Census and Statistics, Sri Lanka.